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Volunteer with Specialty Coffee Association

| 2017 Expo - Lead Volunteer Application

April 17th - 23rd, 2017



Thank you for your interest in being a Lead Volunteer at the Global Specialty Coffee Expo this April in Seattle, WA! Take a minute to review the details about each of the Lead positions and the time commitment below.

Please complete the application below if you are able to fulfill the volunteer commitment and would like to be considered for one of these roles. If you have any questions contact Theresa Maguire, Volunteer Manager, at volunteers@sca.coffee.



U.S. Coffee Championship Positions



Barista Competition


Judges Calibration Barista - Thursday FILLED

We are looking for former and future competitors to help our Judges learn, focus, and calibrate the Thursday before the U.S. Coffee Championships. You will need to have a Barista Competition routine prepared in advance, the modified U.S. Coffee Championships version of 4 espressos and 4 Signature Beverages, and be ready to perform this routine several times throughout the day. You may also be asked to make espressos outside of these routines for judges to taste and evaluate. The espresso machine, grinder, and some supplies will be provided; you may need to bring some supplies of your own for your routine. More details to follow. Judges Calibration Baristas may not be competitors in the U.S. Barista Championships in the 2017 season.

Stage Manager - Thursday-Sunday - Position FILLED

The Stage Manager is the Drum Major or Conductor of the Barista Championship. The Stage Manager has the unique task of orchestrating all competitors, volunteers, and judges on the Barista stage and communicating any issues or happenings to the SCA Event Staff. You will need to be very familiar with the Rules & Regulations and volunteer positions of the Barista Championship, comfortable making decisions, answering logistical questions, delegating tasks, and directing volunteers. The Stage Manager will also set up their stage area on the Thursday before the championship. Must be able to lift 50lbs and remain on feet for 8+ hours.

Head Runner - Friday - Sunday FILLED

One of the most important roles of the Barista Championship is helping the competitors get on and off the stage on time. The Head Runner needs to be helpful, friendly, organized, and kind. You'll get to build relationships with competitors and coaches while helping competitors move to the stage area. You will need to be very familiar with the Rules & Regulations of the Barista Championship and remain in constant communication with the Stage Manager about timing and any potential issues or delays. Must be able to lift 50lbs and remain on feet for 8+ hours.

Emcee - Friday-Sunday

Do you love the Barista Championship? Do you thrive when talking to a crowd? Can you tell cheesy coffee jokes? We need you! You will need to be very familiar with the Barista Championship and its format - past competitors are especially encouraged to apply! You'll need to focus on the competitor's routine and then engage the competitor for 60-90 seconds with dynamic and exciting questions.



Brewers Cup


Judges Calibration Brewer - Thursday OPEN

We are looking for former and future competitors to help our Judges learn, focus, and calibrate the Thursday before the U.S. Coffee Championships. You will need to have a Brewers Cup Open Service Competition routine prepared in advance and be ready to perform this routine several times throughout the day. You may also be asked to make additional coffee outside of these routines for judges to taste and evaluate. The hot water, grinder, and some supplies will be provided; you may need to bring some supplies of your own for your routine. More details to follow. Judges Calibration Brewers may not be competitors in Brewers Cup in the 2017 season.

Stage Manager - Thursday-Sunday - Position FILLED

The Stage Manager is the Drum Major or Conductor of Brewers Cup. The Stage Manager has the unique task of orchestrating all competitors, volunteers, and judges on the Brewers Cup stage and communicating any issues or happenings to the SCA Event Staff. You will need to be very familiar with the Rules & Regulations and volunteer positions of Brewers Cup, comfortable making decisions, answering logistical questions, delegating tasks, and directing volunteers. The Stage Manager will also set up their stage area on the Thursday before the competition. Must be able to lift 50lbs and remain on feet for 8+ hours.

Head Runner - Friday - Sunday - Position FILLED

One of the most important roles of Brewers Cup is helping the competitors get on and off the stage on time. The Head Runner needs to be helpful, friendly, organized, and kind. You'll get to build relationships with competitors and coaches while helping competitors move to the stage area. You will need to be very familiar with the Rules & Regulations of Brewers Cup and remain in constant communication with the Stage Manager about timing and any potential issues or delays. Must be able to lift 50lbs and remain on feet for 8+ hours.

For Brewers Cup we will need two Head Runners, one for the Open Service stage and one for the Compulsory stage. You can indicate if you have a preference in the application below.

Emcee - Friday / Saturday

Do you love Brewers Cup? Do you thrive when talking to a crowd? Can you tell cheesy coffee jokes? We need you! You will need to be very familiar with Brewers Cup and its format - past competitors are especially encouraged to apply! You'll need to focus on the competitor's routine and then engage the competitor for 60-90 seconds with dynamic and exciting questions.


Cup Tasters


Stage Manager - Thursday-Sunday - Position FILLED

The Stage Manager is the Drum Major or Conductor of Cup Tasters. The Stage Manager has the unique task of orchestrating all competitors and volunteers on the Cup Tasters stage and communicating any issues or happenings to the SCA Event Staff. You will need to be very familiar with the Rules & Regulations and volunteer positions of Cup Tasters, comfortable making decisions, answering logistical questions, delegating tasks, and directing volunteers. The Stage Manager will also set up their stage area on the Thursday before the competition. Must be able to lift 50lbs and remain on feet for 8+ hours.

Head Runner - Friday - Sunday

One of the most important roles of Cup Tasters is helping the competitors get on and off the stage on time. The Head Runner needs to be helpful, friendly, organized, and kind. You'll get to build relationships with competitors and coaches while helping competitors move to the stage area. You will need to be very familiar with the Rules & Regulations of Cup Tasters and remain in constant communication with the Stage Manager about timing and any potential issues or delays. Must be able to lift 50lbs and remain on feet for 8+ hours.

Emcee - Friday/Saturday

Do you love the fast pace of Cup Tasters? Do you thrive when talking to a crowd? Can you tell cheesy coffee jokes? We need you! You will need to be very familiar with Cup Tasters and its format - past competitors are especially encouraged to apply!


Roaster


Stage Manager - Thursday-Sunday - Position FILLED

The Stage Manager is the Drum Major or Conductor of the Roaster Championship. The Stage Manager has the unique task of orchestrating all competitors, volunteers, and judges on the Roaster stage and communicating any issues or happenings to the SCA Event Staff. You will need to be very familiar with the Rules & Regulations and volunteer positions of the Roaster Championship, comfortable making decisions, answering logistical questions, delegating tasks, and directing volunteers. The Stage Manager will also set up their stage area on the Thursday before the competition. Must be able to lift 50lbs and remain on feet for 8+ hours.


BGA Cafe


BGA Cafe Manager - Thursday-Sunday - Position FILLED

Consumer engagement is a huge part of the U.S. Coffee Championshis! Your job as the BGA Cafe Manager will be to keep the cafe operating as smoothly as possible, including ensuring volunteers arrive and depart on time, directing porters to assist with dishes, and overseeing the equipment's operation on the bar. Must be able to lift 50lbs and remain on feet for 8+ hours. Must be BGA member and Level 1 Certified.

Back of House


Scorekeeper - Friday-Sunday FILLED

Love spreadsheets? Want to be an integral part of the competitions, but prefer to be behind the scenes? Then Scorekeeping is for you! You'll enter scores from Roaster, Brewers Cup, Cup Tasters, and Barista competitions into excel spreadsheets, scan them into the computer, keep a running ranking sheet, and keep the scoresheets organized. Scorekeeping requires focus and attention to detail as well as complete non-disclosure about the scores you see throughout the day.

Volunteer Assistant - Friday-Sunday - Monday Shift FILLED;

As Volunteer Assistant you will escort the USCC volunteers to their stage and introduce them to their stage manager at the beginning of their shift. You will work closely with the Volunteer Manger to fill open volunteer spots during the Championship so that they will run smoothly. This is a half-day commitment for three days, Friday-Sunday. Please indicate if you would prefer the morning or afternoon time frame.


Pathway Class Positions



Espresso Room Monitor - Thursday-Sunday



The espresso room monitor will ensure that the espresso classrooms/stations are set properly for each class and ensure the class runs smoothly. This position will supervise temporary staff to ensure dishes are washed/returned, check with lead instructors to ensure they have required supplies on hand, oversee porters, set up for exams and assist with light sorting/packing at the close of the program.

Cupping Room Monitor - Thursday-Sunday



The cupping room monitor will ensure that the cupping classrooms/stations are set properly for each class and ensure the class runs smoothly. This position will supervise temporary staff to ensure dishes are washed/returned, check with lead instructors to ensure they have required supplies on hand, oversee porters, and assist with light sorting/packing at the close of the program.

Pathways Office Assistant - Thursday-Sunday FILLED



The Pathways office assistant will help on site Thursday through Sunday primarily working in the Pathways office. Duties include but are not limited to: sorting/organizing class handouts and delivering to appropriate classes, collecting sign in sheets and surveys, preparing/labeling class materials and coffee, general runner duties as needed for classrooms, fill gaps and assist as needed in Pathways classes, assist with set up and pack up.

Cupping Exchange Assistant - Wednesday afternoon-Sunday



The Cupping Exchange Assistant will help the lead keep the Cupping Exchange running smoothly and to cover/break the lead as need. Duties include assisting with set up/pack up, keeping renters/sessions running on time, turnover room between sessions.

Volunteer Assistant - Tuesday-Sunday FILLED



The Volunteer Assistant will help in the Volunteer Lounge from Tuesday-Sunday. In this position you will assist the Volunteer Manager with a variety of tasks related to volunteer check-in, volunteer training and placing volunteers in their shifts. You will also assist in tracking volunteer hours, filling onsite volunteer needs and overseeing special events happening in the volunteer lounge throughout the week. The hours for this position are all day Tuesday, Wednesday and Thursday and 1/2 days on Friday, Saturday and Sunday.
Choose your shifts below

Shifts

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Registration Information


Required fields are marked with an asterisk (*)
First Name *
Last Name *
Phone Number *
Skype User Name
As part of the application process we may need to contact you to discuss your role in greater detail. How would you prefer us to contact you? *

Address including City, State *
Company Name/Employer *
Job Title *
Are you at least 18 years old? *
Membership type *





Please select the positions you would like to be considered for below (check all that apply):




















For Brewers Cup Head Runners Only - select which service you prefer
USCC Volunteer Assistant Only - indicate your time of day preference
Have you held this position before? *
Years of competition experience? *
Years of coffee experience *
Please list in detail your past competition and/or coffee experience. *
Please explain why you would like this position *
Check all of the SCAA Certifications you have completed. Double check your SCAA profile to make sure the certifications are showing, otherwise it may delay the verification process.









Please upload a headshot. Headshot should be cropped square with a 1000x1000 pixel minimum. No selfies please. If you are in the Southern California area we can arrange a time for you to come into the office to be photographed.
Please provide a biography (50 word maximum). This will be used in promotional materials including, but not limited to our websites, social media, etc. *
Do you give the SCA permission to use your Photo and Bio on our their websites and social media? (Your answer will not affect your ability to be a volunteer) *
FUN FACTS: The questions below may be used on SCAA, BGA, or RG event websites where we feature our volunteers.
Professional Title (can be fun or factual). Can be different than what you provided above. *
What do you love most about volunteering or the coffee community (summed up into one sentence)? *
What is your favorite Volunteer Position? *
Any additional comments?
Thank you again for interest in becoming a lead volunteer! We will review your application and contact you in the upcoming weeks to let you know your application status.

Disclaimer

VVOLUNTEER AGREEMENT & WAIVER
2017 Global Specialty Coffee Expo and/or Re:co Symposium

PURPOSE

The purpose of this document is to set forth the terms under which you agree to serve as a volunteer at the Specialty Coffee Association of America (SCAA) 2017 Global Specialty Coffee Expo and/or Re:co Symposium in Seattle, Washington.


TERMS & CONDITIONS

I understand and agree that:

1. There is no guarantee that SCAA can provide me with the time slots needed to earn the minimum number of volunteer hours required to earn a complimentary 3-Day Expo Volunteer Badge. There are a limited number of volunteer slots and most of these slots are filled on a first come basis until all slots are filled.

2. In order to receive credit for the slots worked, I am required to check in at the Volunteer Lounge in Seattle prior to my first shift AND sign in & out for each individual shift on the day of the shift.

3. When I select a volunteer slot I am committing to work the entire time period indicated for the slot. Volunteer hours for a time slot cannot be divided between two or more volunteers.

4. The minimum number of volunteer hours is as follows: SCAA, BGA and RG Members - 10 hours if I register for Expo before February 23rd, 15 hours if I register for Expo after February 23rd. Non-Members: 20 hours.

5. Volunteers who meet the minimum number of hours required will earn a 3-Day Expo Volunteer Badge which includes access to the Exhibit Hall during Attendee hours, Lecture Series and Competitions. These credit hours will not apply to any other Badge or any ticketed events or Pathway Classes.

6. Employees of an Exhibiting Company who meet the minimum number of volunteer hours* required may earn a 3-Day Exhibitor Volunteer Badge which includes access to the Exhibit Hall during exhibitor hours, Lecture Series and Competitions. This credit will not apply to any other pass. This pass will not include any ticketed events or Pathway Classes and may not be applied toward any discount for them. Exhibitors may register for up to two Volunteer Exhibitor Badges per 10x10 booth. *Volunteer hours worked for an exhibitor in an exhibitor booth do not count towards this badge.

7. Volunteer credit (a) has no cash value, (b) is not transferable to another person, and (c) can only be applied to one Expo Volunteer Badge at the 2017 Global Specialty Coffee Expo in Seattle, Washington.

8. Cancellation Policy: If my plans change and I won’t be attending the 2017 Global Specialty Coffee Expo and/or Re:co Symposium I will need to cancel prior to April 7, 2017 in order to avoid having my credit card charged. (To cancel send written notification to volunteers@scaa.org. Include your confirmation email and your specific request for cancellation.)

9. If I miss a shift during the Expo, I will contact Theresa at volunteers@scaa.org to schedule a replacement shift. There is no guarantee that another shift will be available to make up the missed hours.

10. If I fail to cancel prior to April 7, 2017 as per the instructions above, and do not fulfill my volunteer commitment and earn the needed hours for the credit, my credit card will be charged the full price of the 3-Day Expo Badge based on the price at the time I registered.


REGISTRATION POLICIES

I understand that when I select the 3-Day Expo Volunteer badge during the registration process the following policies will apply.

1. The minimum number of volunteer hours required for the 3-Day Expo Volunteer Badge are: Members - 10 hours when registered by February 23, 2017 and 15 hours if registered after; Non-Members 20 hours.

2. There will be a $5.00 non-refundable admin fee associated with the 3-Day Expo Volunteer Badge that will be payable at the time of registration.

3. If the minimum number of volunteer shifts are not completed at Expo and volunteers@scaa.org does not receive written notification prior to April 7, 2017 that I will not be volunteering, then my credit card will be charged for the full 3-Day Expo Badge.

WAIVER & RELEASE

As a volunteer for the 2017 Global Specialty Coffee Expo and/or Re:co Symposium in Seattle, Washington, I understand and agree to the following:

In consideration of being permitted to attend and participate in the 2017 Global Specialty Coffee Expo and/or Re:co Symposium, as a volunteer, the undersigned certifies to the Specialty Coffee Association of America (“SCAA”) as follows:

AGE. I am at least 18 years of age.

EQUIPMENT AND DANGER. I understand that coffee roasting, coffee brewing and other equipment may be operated at the 2017 Global Specialty Coffee Expo and/or Re:co Symposium and that such equipment may cause injury to myself or others. If I am an instructor, I certify that (a) I am experienced and knowledgeable in the safe operation of all such equipment; and (b) I will at all times operate the equipment and conduct myself with due care and with consideration for the safety of others.

RELEASE AND INDEMNITY. By participating in the 2017 Global Specialty Coffee Expo and/or Re:co Symposium (as a volunteer) and executing this Release of Liability and Indemnity (“Release”), I release SCAA and its officers, directors, employees, members and agents (the “Released Parties”) from any and all liability for any injury, loss, or damage arising out of or in connection with my participation in the 2017 Global Specialty Coffee Expo and/or Re:co Symposium (other than the gross negligence or willful misconduct of the Released Parties). I further agree to indemnify and hold the Released Parties harmless from and against any liability for any injury, loss, damage, cost or expense arising out of or in connection with my negligence or willful misconduct at or in connection with the 2017 Global Specialty Coffee Expo and/or Re:co Symposium.

GOVERNING LAW; ARBITRATION. This Release will be governed by, and its provisions enforced in accordance with, the laws of the State of California, without regard to its principles of conflicts of laws. In the event a material dispute arises under this Release, such dispute shall be submitted to arbitration and resolved by a single arbitrator (who is a lawyer) in accordance with the Commercial Arbitration Rules of the American Arbitration Association. All such arbitration shall be confidential and shall take place at an office of the American Arbitration Association located in Orange County, California. Each party is entitled to depose one fact witness and any expert witness retained by the other party and to conduct such other discovery as the arbitrator deems appropriate. The arbitrator has no authority to award attorneys' fees or punitive damages. The award or decision rendered by the arbitrator shall be final, binding and conclusive and judgment may be entered upon such award by any court.

REPRODUCTION OF IMAGES: DVD/CD/Video Tape Recording, Photography, Printed Material. I do hereby agree to allow the Specialty Coffee Association of America (SCAA), and its subsidiaries, vendors and the media to use the reproduction of my likeness, work product(s), and/or presentations for distribution in both printed and digital matter. I understand that SCAA has the right to make copies of such materials for sale and to retain the proceeds from the sale of such. I also understand that I will not be compensated and that I may not be notified of such use.

CHANGES IN SCHEDULE: The published volunteer schedule contains the intended events and corresponding shifts. SCAA assumes no responsibility for cancellation or delay of any event/shift and expressly reserves the right to cancel, advance, postpone, reschedule or substitute any scheduled event/shift without prior notice.

PATHWAY CLASS INSTRUCTORS: If I am a class instructor I understand that I am required to teach the class based on the SCAA curriculum and standards. I understand and acknowledge that the primary intent of my volunteer responsibility is educational, and I agree not to promote my company's products or services in any volunteer position I hold. If I am a lead instructor, station instructor, peer observer, or shadow, I also understand that I am required to participate in the Online Rehearsal for each of the different classes I will be instructing, observing or shadowing as well as attend the Instructor Meeting on Thursday, April 20th in Seattle, Washington. I understand that the time commitment for my training is already included in the volunteer time credits earned for the shift and that no additional credits will be awarded.

_______________________________________________________________

I understand that by signing below, I have read the SCAA Volunteer Agreement & Waiver for the 2017 Global Specialty Coffee Expo and/or Re:co Symposium, that I am signing this document, and it will become my binding agreement with the Specialty Coffee Association of America.
Enter your name here to serve as a digital signature: